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Florida State Public Records Search Online
Florida public records are a wide range of documents and information accessible to the general public. These records can include government reports, court records, meeting minutes, budgets, and more, providing transparency and accountability within the state.
The Florida Public Records Act governs the state's public records. This law mandates that all state, county, and municipal records must be open for personal inspection by any individual, with certain exceptions for confidential or sensitive information.
Accessing public records in Florida is crucial for various reasons. It allows individuals to monitor government actions, hold officials accountable, and confirm that taxpayer money is used appropriately. Furthermore, public records can be valuable for researchers, journalists, businesses, and individuals seeking legal, historical, or personal information.
What Records are Public in Florida?
Most records produced by government entities are deemed public. Florida law grants everyone the right to access records from municipal, county, and state agencies. Residents can inspect these records or request copies. Public records include any information created or received by a public agency that is necessary for conducting public business.
What is Considered Public Information in Florida?
In Florida, public information encompasses government records in various formats, such as documents, photographs, and recordings, irrespective of their physical form or means of dissemination.
Among the requestable public records in Florida include:
- Criminal history records
- Court documents
- Bankruptcy filings
- Arrest records
- Sex offender registries
- Vital records
- Criminal records
- Inmate information
Florida Public Records Laws
The regulatory framework governing public records in Florida comprises the Florida Public Records Act, the Florida Sunshine Law, and the federal Freedom of Information Act (FOIA).
What is the Florida Public Records Act?
The Florida Public Records Act, outlined in Chapter 119 of the Florida Statutes, upholds a fundamental principle of granting public access to government records. It enables individuals to review and copy most documents within the possession of state and local government bodies.
Under this Act, "public records" encompass various materials, from emails to draft documents, generated or received during official governmental activities. The scope of the Act extends to the majority of state and local government entities and select private organizations operating on behalf of public agencies.
While emphasizing openness, the Act includes provisions for specific exemptions where access to public records may be restricted. These exceptions include private personal data, ongoing criminal investigations, intelligence details, and proprietary trade information.
What is the Sunshine Law in Florida?
The Florida Sunshine Law, also known as the Government in the Sunshine Act, is vital to the state's public records act. Its primary purpose is to give the public access to governmental bodies' meetings to foster an environment of transparency and citizen engagement in governmental decision-making processes.
Under the Florida Sunshine Law, any gathering where two or more public body members deliberate on issues that may later require official action must be open to the public. This requirement extends to the meetings of government boards and commissions, with provisions for public notification of meetings and the availability of meeting minutes to the general public.
While the overarching goal of the Florida Sunshine Law is to promote openness, some exceptions allow for specific discussions or meetings to be conducted in private. These exceptions include deliberations concerning pending litigation, negotiations between a government entity and a union, and security system strategies.
What is the FOIA in Florida?
In Florida, FOIA (Freedom of Information Act) allows citizens to obtain public records from federal agencies. This federal law covers various documents, including emails, data, drafts, and audio/visual recordings.
However, FOIA does recognize nine exemptions. If the requested information falls under these exemptions, agencies can withhold it, but they must provide the legal justification. Additionally, even if a record contains some exempt information, the agency must still release the non-exempt portions.
Who Can Access Public Records in Florida?
The Florida Public Records Act allows any individual to inspect state, county, and municipal records. Unlike other states, Florida does not set a specific timeframe for agencies to respond to requests. Nevertheless, record custodians must acknowledge the receipt of any request, and public agencies must promptly and in good faith respond to such requests.
Florida Public Records Search
As per Florida Statutes Section 119.0712, requesters can obtain copies or inspect public records under the supervision of the official custodian at the respective department or agency.
Interested parties can obtain Florida public records by clearly identifying the specific document they require, submitting a formal request to the relevant agency, and settling the stipulated fee requirements. Depending on the agency maintaining the record, requesters can choose from multiple submission methods, such as mail, fax, phone, online, or in-person.
How To Find Florida Public Records Online
Florida public records are accessible online via official government websites and third-party services.
Many Florida government agencies maintain their official websites. These websites often include databases residents can use for record searches and retrieval.
Individuals can follow the steps below when requesting public records through Florida's official government platforms:
- Identify the type of public record required and the government agency maintaining it.
- Visit the government agency's website and check for online record access options.
- If the record is retrievable online, submit a record request by filling out a specific form or request via email. Be sure to include the specification of the type of record being requested, a brief description of the record, the requester's full name and contact information, means of identification, and delivery details in the request.
- After submitting a request, be prepared to pay any fees required by the agency.
- Wait for the agency's response and follow up if necessary.
Apart from official government websites, Florida public records are accessible via third-party services. These third-party providers offer extensive search services and are typically more straightforward. However, these services are not government-sponsored. Hence, the accuracy and availability of the records can vary.
How To Find Florida Public Records Offline
Individuals can opt for in-person visits, traditional mail, phone, or fax to access Florida public records offline.
For in-person requests, the following steps can be taken:
- Identify the government agency that maintains the required record.
- Visit the agency's office during regular business hours and inform the staff about the public record request.
- Provide a detailed description of the record being sought or fill out any necessary forms.
- Show a valid identification card if required.
- Pay the potential fees associated with the request, and the agency will typically provide an estimated timeline for fulfilling the request.
- Return to the office on the scheduled date to retrieve the requested public records.
Those opting for mail requests can follow the below procedures:
- Identify the government agency that is maintaining the required record.
- Obtain the mailing address for the agency's public records custodian or records department.
- If available, fill out a request form or prepare a written request letter detailing the public record being requested and the requester's information.
- Mail the form or request letter and the required fee to the agency's address.
- Wait for the agency's response regarding the estimated timeline for the request.
- Once the request is fulfilled, receive the records via mail.
Besides in-person and mail requests, some Florida agencies accept inquiries via phone or fax. It is advisable to refer to the official government websites for contact details and procedures regarding public record requests through these channels.
Types of Public Records in Florida
Florida public records cover a diverse range of topics and information. Some of the most common sought-after public records in the state are the following:
- Court records
- Bankruptcy records
- Criminal records
- Vital records
- Property records
- Inmate records
- Driver and vehicle records
State of Florida Public Court Records
Florida court records are a valuable source of information for various court proceedings in the state. These records, found in the circuit and county courts, are typically open to the public unless legally sealed.
The clerk of courts in each county is responsible for maintaining Florida court records. These documents cover various cases, including civil, family, criminal, and probate matters.
The state's court records are accessible in various ways. Individuals can access them in person or by mail-in requests. Online access is also available through specific court online databases. An example of this online system is the Florida District Courts of Appeal's Appellate Case Information System (ACIS), which is useful for searching case dockets and documents.
Florida Public Bankruptcy Records
Florida bankruptcy records offer financial insights into individuals and businesses undergoing bankruptcy proceedings. These records reveal crucial details such as the applicant's annual income, investment assets, and real estate holdings.
Accessing bankruptcy records in Florida is facilitated through various channels. Individuals can access them through the following federal courts available in the state:
Moreover, interested parties can conveniently retrieve bankruptcy records online through the Public Access to Court Electronic Records (PACER) system. For those preferring in-person searches, public terminals at local clerk's offices can be utilized to access these documents.
County Court Records in Florida
County court records in Florida offer a wealth of information about legal proceedings at the county level. While structured in a standardized manner, these records may vary in format and organization from one county to another.
The clerk of the circuit court in each county maintains and makes the state's county court records accessible. However, the procedures for accessing these records can differ between counties.
For instance, counties like Miami-Dade, Orange, and Broward have user-friendly online portals for convenient access to court records. On the other hand, some counties may offer limited or no online access, necessitating a visit to the courthouse for a comprehensive search.
Note that the process for retrieving county court records in person can vary by county. To streamline this process, contacting the respective county court beforehand is advisable. Below are the contact details for some clerks of the circuit courts in Florida:
- Hillsborough County Clerk of the Circuit Court: (813) 276-8100
- Palm Beach County Clerk of the Circuit Court: (561) 355-2996
- Duval County Clerk of the Circuit Court: (904) 255-2000
- Pinellas County Clerk of the Circuit Court: (727) 464-7000
- Polk County Clerk of the Circuit Court: (863) 534-4000
Florida Criminal Records
Florida criminal records serve as official documentation of individuals' involvement in criminal activities within Florida's jurisdiction. These records are compiled and maintained by various sources, including county and state offices, law enforcement agencies, courts, and correctional facilities.
Individuals requesting access to Florida criminal records can anticipate to find the following information:
- Subject's details such as full name, aliases, gender, birth date, and nationality
- Mugshot
- Fingerprints
- Unique physical characteristics
- Detailed account of misdemeanor and felony offenses
- Arrest history
- Indictments, convictions, and any pending dispositions
Florida Public Arrest Records
Florida public arrest records are official documents containing information about individuals suspected of criminal activities. These records detail alleged crimes and related data, including indictment information. Note that arrest records do not prove criminal activity, as they indicate detainment and questioning about a crime.
Key elements found in Florida arrest records are:
- The alleged criminal offense details
- Arresting agency's name, officer, and holding facility
- Arrestee's personal information like full name and birth date
- Arrest date and location
- Current case status
Accessing arrest records in Florida typically requires a visit to the arresting agency, usually the local police department or county sheriff's office. In cases involving multiple agencies, requests should be directed to the agency holding the arrestee.
Moreover, arresting agencies often facilitate requests through phone calls and emails. Some even offer online databases for public access, such as the Hillsborough County Sheriff's Office's online arrest inquiry tool.
Individuals seeking arrest records will need basic information like the subject's name, booking date, and booking number if available.
Florida Vital Records
Florida vital records refer to official birth, death, marriage, and divorce documents. Regulated by Florida Vital Statistics Statutes, these records are essential for various aspects, such as identity verification, benefit claims, and demographic analysis.
The Florida Bureau of Vital Statistics (FL BVS), under the Florida Department of Health (FL DOH), serves as the custodian of vital records and maintains a comprehensive database accessible for public inquiries. While certain records are restricted from online searches, they can be obtained in person from the record custodian.
To search for Florida vital records, individuals typically need to provide specific details like the event's location and date, the person's full name, any former or maiden names, case file numbers for divorce records, and license numbers for marriage records. Additionally, providing the names of the subject's parents or legal guardians can facilitate the search process.
Florida Public Birth Records
Birth records are a valuable source of information about births in the state. They typically include the child's name, the precise date and time of birth, the city and county of birth, and the parents' names, if provided.
Accessing Florida's birth records can be done through different channels.
One avenue is to visit and request the FL BVS at 1217 N Pearl Street, Jacksonville, FL 32202. Alternatively, individuals can opt for mail requests by sending a completed Application for a Florida Birth Record and a $9 payment to the following address:
Florida Bureau of Vital Statistics
P.O. Box 210, Jacksonville, FL 32231-0042
Moreover, County Health Departments offer access to Florida birth records dating back to 1917. For online access, individuals can utilize the service provided by the state-approved vendor.
Note that while older birth records in Florida are accessible to the public, information about births within the last 125 years is considered confidential, and only the following can access them:
- Individual named on the record (if 18 years or older)
- Parents or legal guardians
- Authorized legal representatives
- Immediate family members, in the event of the registrant's demise
If the applicant does not meet the eligibility criteria, the request must be submitted with an Affidavit to Release a Birth Certificate. This certificate must be notarized and signed by one of the eligible individuals. Supporting documentation and valid photo identification of the applicant and the person authorizing the release are also required.
Florida Public Death Records
Death records in Florida provide crucial information about individuals who have passed away within the state. The county health departments are responsible for compiling and sharing these records, covering deaths from 2009 onwards within their specific areas. These records are also conveniently available online through an approved state vendor for easy access.
Individuals seeking death records can also approach the FL BVS (Florida Bureau of Vital Statistics). To obtain a death record from the bureau, interested parties must fill out an Application for a Death Record and submit it with a $5 fee. The completed form and payment should be sent in person or via mail to the address below:
Florida Bureau of Vital Statistics
P.O. Box 210, Jacksonville, FL 32231-0042.
While certain death certificates are considered public and accessible to the general public, some are kept confidential for 50 years if they contain the cause of death. Authorized individuals, such as the decedent's close family members or legally appointed representatives, are permitted access to these confidential records.
In cases where the requester is not among the authorized persons, an Affidavit to Release Cause of Death Information is required. This affidavit must be notarized and signed by the authorized individual. Valid photo identification of the requester and the eligible person is also required to release such sensitive information.
Florida Public Marriage Records
Marriage records are vital in providing documented evidence of Florida's legal unions. These records contain details such as the complete names of the individuals involved at the time of marriage, the full names of their birth parents, and the date of the marriage ceremony.
In Florida, marriage records are meticulously generated and upheld by the clerk of the circuit court in the specific county where the marriage occurred. These records can also be obtained online through an approved vendor sanctioned by the state.
Moreover, the FL BVS (Florida Bureau of Vital Statistics) efficiently processes marriage record requests through walk-in services and mail-in requests. Individuals can initiate the process by completing the Application for Florida Marriage Certificate. A fee of $5 is charged for this service, which must be submitted along with the completed form to the address below:
Florida Bureau of Vital Statistics
P.O. Box 210, Jacksonville, FL 32231-0042
Florida Public Divorce Records
Florida's Public Records Act allows the general public to access divorce records. The FL BVS is the custodian of divorce certificates issued after June 6, 1927. For divorces filed before this date, individuals can contact the clerk of the circuit court that granted the dissolution.
Individuals seeking a divorce record from the bureau must complete the Application for Florida Dissolution of Marriage Certificate. Once completed, the form, accompanied by a $5 fee, can be submitted either in person or by mail to the following address:
Florida Bureau of Vital Statistics
P.O. Box 210, Jacksonville, Fl 32231-0042
Alternatively, those interested in online access to these records can use services provided by a state-approved vendor.
Florida Property Records
Florida property records contain information concerning real estate ownership within the state. These records include a variety of essential documents, such as property deeds, index maps, property tax records, and mortgage records.
Property records in Florida are readily accessible to the general public. Interested individuals can peruse these records at the county clerk of courts or the county property appraiser's office.
To initiate a search for a specific property record, one must possess the property's location details and the owner's name. Then, interested individuals must visit the county clerk's office to submit a request to review and obtain copies of property records.
Furthermore, many county clerks of courts provide online databases for remote access to property records. For instance, the Alachua County Clerk of Court offers an online platform for the public to browse property records at no cost.
In addition to official sources, third-party websites offer access to Florida property records. However, due to their non-governmental affiliations, the accuracy of the information may vary.
Florida Inmate Records
Florida inmate records are a collection of official documents containing personal and administrative details of individuals in correctional and detention facilities. These records are publicly accessible, with the availability of information contingent upon the specific location where the offender is incarcerated.
For individuals seeking to access Florida inmate records within state-run facilities, a visit to the Florida Department of Corrections (FDC) is necessary. Alternatively, residents can submit a public records request to the department by mailing the record custodian at:
Custodian of Public Records
Attention: Raymona Washington
Department of Corrections
501 S. Calhoun Street, Tallahassee, FL 32399
Besides that, the FDC offers an online offender information search tool for convenient online access to the state's inmate records.
In cases where the inmate is housed in county or city jails, interested parties must approach the county sheriff or city police department.
Regardless of the chosen avenue, requestors must furnish the inmate's first and last name and inmate number for record retrieval.
Florida Traffic Records
In Florida, various state agencies, such as the Florida Department of Highway Safety and Motor Vehicles (FLHSMV) and state courts, generate and maintain public traffic records.
The FLHSMV's traffic records detail a motorist's driving background, encompassing traffic violations, license status, collisions, and suspensions. On the other hand, the judiciary's records pertain to civil or criminal traffic cases, including pleadings, motions, and sentences.
Whether examined together or separately, these records provide a comprehensive overview of an individual's traffic-related activities and penalties within Florida.
License Plate Lookup in Florida
The public can access Florida's vehicle and driver's license information through a license plate lookup. This process unveils the vehicle's make, model, ownership history, and any accidents, recalls, or liens on record.
To perform a license plate lookup in Florida, individuals can utilize the Vehicle Information Check platform provided by the FLHSMV. Alternatively, they can turn to third-party websites, which require the license plate number and fee to retrieve pertinent information about a specific vehicle efficiently.
What Information is Exempt from the Public Records Act in Florida?
Florida's Public Records Act allows for broad access to government records, but it also outlines numerous exemptions to protect certain types of information from public disclosure. Some key categories of exempt information in Florida include:
- Data marked as proprietary or trade secret
- Medical or insurance records
- Social Security numbers
- Security blueprints, schematic drawings, or information that could endanger public safety
- Home addresses and phone numbers of government employees
- Financial information like bidder statements for public projects
- Licensing exam questions and answers
- Bank account, credit card, or debit card numbers
- Procurement documents such as bids and proposals
Other Public Records in Florida
The following are the additional types of public records accessible in Florida:
- Florida Public Sex Offender Records: The Florida Department of Law Enforcement (FDLE) oversees a public repository of sex offenders and predators in the state. This repository contains information on individuals convicted of sex-related offenses and is accessible online through the Sexual Offenders and Predators Search platform.
- Florida Election Results: The Florida Division of Elections provides comprehensive information on election results. The public can access official results through the Florida Election Results platform for transparency and accessibility of the state's electoral processes.
- Florida Professional Licenses Records: The Florida Department of Business and Professional Regulation provides public access to records on licensed professionals like doctors, nurses, real estate agents, and contractors. These are accessible via the department's Instant Public Records site.
Frequently Asked Questions
Individuals can review the following to gain further insights into Florida public records:
Can Individuals Find Free Public Records in Florida Using Third-Party Sites?
Florida residents can obtain public records at no cost through specific third-party platforms. These services compile data from multiple jurisdictions and provide access to various public documents.
To retrieve records effectively, individuals must supply critical details such as registrant names, filing dates, and locations. Note the quality and comprehensiveness of the information from third-party sites may differ.
How To Find Out if Someone Has a Warrant Online for Free in Florida?
In Florida, individuals can utilize the FDLE Crime Information Center Public Access System Wanted Persons Search to check for warrants at no cost. This online platform enables users to search for active warrants by criteria such as name, nickname, race, sex, and birth date.
Another method to inquire about arrest warrants in Florida is to contact the relevant county sheriff's office. However, some offices may not facilitate warrant searches via phone and may require in-person visits for information retrieval.
What Happens if Individuals Are Refused a Public Records Request?
When individuals are denied a public records request, the record custodian in Florida must provide a valid explanation based on relevant laws. If denied without justification, individuals should request the agency to cite the specific law involved.
To address an unjust denial, individuals can seek mediation through the Office of the Attorney General. If the issue remains unresolved, they may file a legal complaint with the state attorney. As a last resort, individuals can seek a legal order from the circuit courts to compel compliance from the agency or public official.
How Much Do Public Records Cost in Florida?
In Florida, the cost of obtaining public records varies based on several factors. These include any fees mandated by law, the nature of the request (inspection or copy), time spent searching and retrieving, complexity and volume of records, and the delivery format.
While access to records for inspection is typically free, charges may apply for copy requests, especially for larger volumes or resource-intensive searches. Copy fees range from $0.15 to $1 per page, with additional charges possible for staff time spent on retrieval. Some agencies may offer record copies at no cost.
